Selecting a Professional Wedding Disc Jockey Company

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Selecting a Professional Wedding Disc Jockey Company

It’s here! It’s finally happening! The day that probably has the single most rehearsed, relived, rehashed, redone edits in your mind of all time is finally going to happen…..your glorious wedding day to plan! Now comes the endless lists, the crucial planning, the family pleasing, the dress fittings and venue selection to ensure that you have a magical and unforgettable wedding day. Well, you want it to be unforgettable for all the right reasons and your music entertainment is one of the right reasons to say the least! People might recall the food, or the random speech your uncle gave from nowhere, but they will definitely not forget the dancing or lack there of! So it’s essential you get the musical entertainment portion right by finding yourself a professional Wedding Disc Jockey Company.

Here are a couple of tips on how to select the right Wedding Disc Jockey Company so that you can have the great memories of your special day, be a reality.

Make a potential wedding DJ list
Do some research here, just as you probably didn’t pick your wedding venue or beautiful cake right off the bat. You did some research, you asked around. A good starting point is family, friends, colleagues, online forums in your area and visiting wedding sites such as www.somdweddings.com and “The Knot” to name a few. Get referrals on potential companies and CONTACT the referrals whenever possible as many false survey’s can exist online with any company showcasing a bunch of reviews. The key is to do your homework with this list and narrow it down on who to contact.

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Things to ask when you making contact
The list of things to ask when calling or emailing a company who your interested in for providing entertainment on your wedding day could go on    for many paragraph’s but here are just a few MUST asks when on the hunt!

: Do you have a contract and do you have proof of insurance? This is a must to protect you and your guests. Ask to have a copy of each sent over to you for review to make sure they actually carry insurance as many venues now require proof as well. Make sure that things such as over time rates/refund polices/ an Terms and conditions are all covered as well in the contract before signing.

: What if my scheduled Disc Jockey has an emergency and can’t make it? Well this is often a stumper for most entertainment companies because they don’t have an answer in such a case. Thankfully over the past 18 years we haven’t been in this situation personally but having an on call DJ each weekend who has access to all event materials, just in case the unthinkable happened is simply priceless. We have been able to help many people over the years with having one of our on call disc jockey’s come to their event after the person or company they hired originally didn’t show up. Again that piece of mind is priceless.

: What is included with your package/rates? Make sure you know what is all included with the services your inquiring about so everything is clear and isn’t missed in the fine print after the contracts already been signed. Again when your complying your list of potential companies keep in mind to always compare apples to apples during your selection process. Writing things down for each company you speak with and then comparing them will ensure you don’t over look anything especially when it comes to price differences.
DJ Pic
Amateur or Professional…… is it worth the risk?
The saying “you often get what you pay for” could not be more true when selecting your entertainment. Your wedding day is not a time for your cousin Benny to showcase his skills on the deck at your expense by any means so remember experience is key. It cannot be stressed enough how a professional and experienced DJ can make your special evening run smoother. Remember that an experienced entertainment company who does this every weekend knows how weddings should go, along with keeping things moving and on a timeline. Keeping your other venders updated on key events/dances coming up throughout the reception along with making sure those immediate family members are all in the room for that first dance. These are just a few differences you need to be aware of when deciding on one of the most important and remembered aspects of your wedding day.
For example, if one is simple looking for the cheapest price and comes across a four or five hundred dollar “DJ” for their four hour wedding, a red flag should instantly go up as there is often an underline reason for that price compared to others when complying your potential list of companies. Always  make sure to compare apples to apples as all companies are not the same.

In Closing…..
So the bottom line is you will definitely need to do some homework to find the right professional Wedding Disc Jockey Company that meets your needs. When possible, seeing the DJ in their element can often paint the picture of how they would or wouldn’t fit into creating your special day. Make sure to compile that list of questions to ask potential companies and then get in touch with them!

Until next time Happy New Year and thank you for reading this blog edition!
Happy Planning,

Team EBE

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40'x80' tent @ weatherly farms (2)

Food For Thought When It Comes To Planning Your Outdoor Dream Wedding

 

Outdoor Weddings in Southern Maryland are much like peanut butter and jelly, as they simply go great together. Regardless of the time of year your planning your wedding these ѕtruсturеs provide thе nесеѕѕаrу ѕрасе, ѕhаdе, and соmfоrt to hоld your special affair.

Abоvе аll, tents саn ѕеt thе mооd оr аmbiеnсе fоr the еntirе event; hence, thеу muѕt bе саrеfullу chosen аnd properly inѕtаllеd. Once you’ve decided to have your outdoor wedding make sure to contact the tent company directly, as we specialize in this business every weekend and can help you along the way. Make sure to ask questions to include any under ground hazards, permits if required, proof of insurance, option upgrades, climate control options, lighting/up lighting effects, restroom options and the list goes on. Unless it is one of the many outdoor venue’s we work with, we highly suggest a sight visit to make sure any potential issues of any kind are addressed ahead of time. Planning is key and we are ready to assist you every step of the way.

Weatherly Farms Balcony Picture

5 GRЕАT REASONS WHУ YОU SHOULD RЕNT A TЕNT

1. Crеаting Sрасе

A tеnt iѕ a great way tо dеѕignаtе ѕрасе аnd create perimeters whеrе none еxiѕtеd bеfоrе. For example the idea of having a few hundred people at your home for a backyard wedding can pose quite the headache not to mention the backup waiting to use the restroom. To leave that worry at the door is priceless.

Tents come in all different ѕizеѕ so уоu can get сrеаtivе with the sizes and configurations уоu uѕе. For еxаmрlе, wе gоt сrеаtivе with оnе event by placing the tеntѕ that hоuѕеd thе
guests аnd band аrоund thе реrimеtеr of thе dаnсе flооr, leaving the сеntеr section open tо сrеаtе a соurtуаrd еffесt. There are many options when it comes to tent sizes and layout designs so make sure to ask us about them. We have a program that can give you a detailed layout to scale of your specific needs.

2. Blank Canvas

Onе оf thе rеаllу great things аbоut hаving your еvеnt under a tent iѕ thаt уоu gеt to be rеаllу сrеаtivе in your dеѕign. Yоu ѕtаrt with a complete blаnk саnvаѕ. Then, аѕ аn artist сhооѕеѕ
hiѕ/hеr соlоrѕ аnd brushstrokes, уоu аlѕо gеt tо сhооѕе your different colors, and hоw уоu wаnt tо personalize уоur special day. Sоmе idеаѕ inсludе соlоrеd lighting, bistro lighting, stringed lights, drapery from the center poles, hаnging chandeliers or lаntеrnѕ, еtс. The роѕѕibilitiеѕ аrе truly endless.
40'x80' interior with bistro lighting & chandiliers

3. Flexibility

Because tеntѕ соmе in аll diffеrеnt sizes, уоu саn ассоmmоdаtе аnу numbеr of guests fоr
уоur event. If for example your desired location is where power isn’t available, we have the large generator’s and restroom units to put your wedding virtually anywhere you desire. Yоu can also сhооѕе depending on your guest counts whether уоu wаnt a square tеnt,
rесtаngulаr tent, multiple tеntѕ, tents аrоund thе реrimеtеr. There are ѕо mаnу diffеrеnt
соnfigurаtiоnѕ уоu саn сhооѕе with rеnting a tent so make sure to tell us what your thoughts are and we will put it all together.

4. Shelter from thе Elеmеntѕ

Taking the chance of having your outdoor wedding without a tent or cover of some sort really shouldn’t be a discussion. Whether it’s hot, cold, rainy, snowy or sunshine outside, your tеnt iѕ аblе tо ѕhiеld your guests frоm thе еlеmеntѕ regardless of what mother nature has in store. Being undеr a tеnt оn a rеаlly warm dау for example аllоwѕ уоu tо ѕtау many degrees сооlеr and the air flowing through the tent. It аlѕо allows уоu the орtiоn оf еnjоуing уоur surrounding еnvirоnmеnt bу not using cathedral sidewalls unless needed. Items such as fans, heaters, sidewalls and even AC can be added to further provide your guests with the utmost comfort while enjoying your special day as it unfolds.

 

 

40'x80' Tent up lighting (first dance)

 

5. Fосаl Points

Yоur еntirе еvеnt doesn’t hаvе tо be undеr one tеnt. If there аrе designated areas оf уоur еvеnt thаt you wаnt to bе the focal роint(ѕ), tеnt rеntаlѕ are a аеѕthеtiс wау of drawing attention to it. Yоu саn have уоur guests mingling outside a smaller frame tent for example with a rustic theme for cocktail hour and having a larger 40ft wide high peak tent for your reception area. There are many sites such as Pinterest that have a lot of idea’s but keep in mind to make your wedding day your own.

 

 

 

 

40'x80' tent @ weatherly farms (2)

Thank you for taking the time in reading our latest blog and check back often as we have an entire wedding series coming soon!

Happy Holiday’s and Happy Planning,
Team EBE

http://www.elitebeatz.com/food-for-thought-when-it-comes-to-planning-your-outdoor-dream-wedding/

Fall Wedding spot light @ Cove Point

40x60 Tent & 20x20 Tent

 

2013 in review brought back so many beautiful memories of Weddings we had the pleasure of being apart of that I wanted to share a few in the coming months during the off season.  One in particular that was in the fall was back on November 9th where we provided Rental & Disc Jockey Services for a great couple Cat & Edward!  The setting was at the beautiful Cove Point Light House located in Lusby, Maryland on the waters of the Chesapeake Bay.  A 40’x60′ Tent with a 20’x20′ Tent for the caters was used on site for the big day! 

40x60 Tent & 20x20 Tent

The ceremony was held in front of one of the beach houses onsite in front of the light house itself amongst family and friends.  Chairs were also provided for the ceremony which were moved afterwards to under the tent. It was a bit chilly as the ceremony began an into the night but the bride and groom had prepared ahead of time with several patio heaters on hand including tent heaters.  Everything for the ceremony went off without a hitch as the couple tied the knot!

Ceremony at Cove Point Light House

As the ceremony wrapped up and the newly weds headed off for portraits, there guests enjoyed cocktail hour under the tent. The theme of course was fall with pumpkins carved with everyone’s table numbers along with other decors & a dark blue table linen along with orange napkins.  Later that evening the pumpkins which were used as center pieces were encouraged to be taken home by the guests. Cocktail hour order eves & dinner was prepared by “Expressions Catering” of Owings Maryland. 

Interior of 40x40 Tent

After dinner an greeting guests the bride and groom enjoyed their formal dances along with some special dedication songs to get the evening going.  As the sun set, under the big top the evening was only beginning as we opened the dance floor up for some great dancing!  A number of special requests including all of the popular line dances were played along with some conga line action!  We want to thank you both Cat & Edward for having us be apart of their special day and a big thanks to all of their guests on the dance floor all night, you rock!

conga line under tent   Night time reception

 

 

 

 

 

 

Stay tuned for more feature wedding events from 2013 and make sure you send us your feedback at info@elitebeatz.com especially with any topics you would like see discussed!  Until next time, Happy Planning. 

Team EBE 

 

 

Things to keep in mind when making that “playlist” for your Wedding

party pic 2 (website)

So the date is set, all vendor’s selected and your ready to start working on a playlist/planner!  One vision on every brides mind is how can we keep the dance floor packed all night long!  We are here to help you every step of the way with our online wedding planner & even a music request list online.  We’re often asked about how many songs should we put in the “must play” section?  We offer this hint of advice to keep ALL of your guests best interest in mind with deciding on a play list or even which genre’s to play or not play.  Most of our couples have complied a list of about 10-12 songs that they’d really like to hear at some point in the evening which is reasonable.  Keep in mind that the average song is roughly 3 minutes long so when you multiple that by 60 minutes you have about 20 songs an hour played.  Line dances are a great way to “break the ice” of any event and even more so if the event is held during the day light hours as most people associate “dance time” with it dark outside.

party pic 2 (website)
Back to keeping your guests best interests in mind it is always a good idea to allow requests from the guests on your wedding day but within reason.  In other words make clear to your DJ in advance if you want to stay away from certain songs or genre’s.  For example we will always come to the bride if there is any questionable song before just playing it.  If your personnel request list for the dancing portion of the evening is more then a dozen or so songs do make sure that the songs are ones that people can dance too.  This is key to keeping the floor packed all evening.  Also keep in mind to include songs that are well known to everyone as this is sure to keep things flowing on the floor too!

reception dancing (website)
In closing, remember that whomever your DJ they are professionals who do this every week and often know what works out on the floor & what doesn’t so feel free to ask them!   It’s what we’re here for!  Happy planning everyone.  Team EBE

 

 

5 Tips for planning your outdoor wedding!

5 TIPS FOR PLANNING YOUR OUTDOOR WEDDING

So your planning your big day to be held outdoors in the beautiful settings of Southern Maryland…..Congratulations!  There are so many great things that we will be sharing with our followers in the coming months but for now we will share 5 tips that we feel are pretty important when planning an outdoor wedding.

40x60 Tent Greenwell State Park

1.  Are my guest going to be comfortable?  Outdoor weddings in our area can be a tricky call when trying to decide which month is best in terms of beating the heat.  The typical “outdoor” wedding months are May, June, September & October.  With that said we’ve noticed a number of outdoor weddings being booked in late April, early May or late October which normally is a good bet to beat the real heat of summer.  Those earlier spring or late fall time frames can also bring the cooler evenings as well.  We suggest to our clients that if you know in advance you would like some fans to move air under the tent go ahead & reserve them.  It can also be a game time decision as well with the fans when you can see what mother nature is planning for your weekend.  There are several types of fans including ground level fans & fan units that attach to the legs of the tent.  The same can be said with heating units to be on stand-by along with siding for your tent.  Even favor’s of hand fans or mini fans on the tables have all been used!  Ensuring that your guests will have a great time with the proper add on items is very important.  (Don’t forget the bottled water for after the ceremony)

2.  Keeping those bugs from joining the party.  As we all know with the nicer weather comes the bugs too.  We have been asked often thru the years about how to tackle this issue.  Using things like citronella candles or torches are great idea’s and really do work!  You can setup about 15-20 of them around the outside of the tent which will help create a barrier.  Having them on the tables will help as well but can be an eye soar.  Another great idea we’ve seen used with great success is using a bug fogging can that can sprayed about an hour before the event around the tables, chairs & general area that everyone will be.  They come in non-odor  to & I assure you the guests will thank you!

3.  How soon do I book my rentals?  This is a big question asked a lot and we normally recommend 12-18 months in advance.  Especially if you are having a larger guest count of over 150 guests the big tents go fast!  Be sure to check an make sure that your able to add those little extra’s such as siding for the tent, fans, heaters, generator’s an such as it gets closer to the big day!

4.  Do you know whats underground? If your having your wedding or event held at a venue location this is normally never an issue but is still good to ask about.  Don’t be shy to ask the venue if any underground wires or pipes are located in the area where the tent will be installed.  This is essential to have checked into if it is private property as you certainly don’t want any water pipes to be hit or under ground wires.  The stakes used are generally 36″-42″ in length. We recommend (Highly) that you call Miss Utility at least 72 hours before the install of your tent.  This is a free service and can save you a lot of hassle or even a life!

5.  What size tent do I need? This is a topic that we will cover in much more detail in a later blog but is very important.  You certainly don’t want your guest to be to crowded together or to have to much open space.  10-12 square feet per person is the normal rule of thumb.  How do you calculate that with a dance floor, tables, chairs and even a bar you ask?  Again we will cover this more in the near future but if you look at our wedding rental packages that are put together under the rentals section of our website, you’ll see the works been done for you. :)

Thank you for reading & following us!  We look forward to hearing your feedback or questions & hope that we’ve helped you be one step ahead in planning your outdoor event!

Happy Planning,Team EBE

 

 

 

 

 

WEEK 1 Giveaway Winners

Congratulations to our WEEK 1 Winners of our 15-Year Anniversary Giveaway. Megan Hickman and Angela Talbert have won Elite Beatz Entertainment t-shirts and  a 15% OFF coupon towards any of our services!

Angela Talbert and her fiance, David Richter.

Megan Hickman with her fiance John Mowbray.